The David Jones Contractor Management process is completed in two parts: company registration and worker induction bookings.
We suggest you read through the steps before you get started, and allow yourself time to source and upload the information about your business and employees who will work for David Jones. A nominated administrator from your business will be required to complete the steps below.
User guides with screenshots can be found on the Help and Resources page.
Let’s get started!
STAGE 1: BUSINESS REGISTRATION (CLICK TO EXPAND +)
Step 1 > Create your supplier profile
Click here to create your supplier profile, username and password and get started.
If your business is already registered in Avetta, go to Step 2.
Step 2 > Connect to David Jones
In the ‘Find Connections’ search field, type David Jones and select Next in the upper right-hand corner.
Step 3 > Service Evaluation
Enter your ABN (if applicable) and complete a quick service evaluation to identify the services your organisation provides.
Select Next in the upper right-hand corner once complete.
Step 4 > Checkout
The cost to join the program is based on the level of compliance required for your business and the type of services your company offers.
Enter your payment details and confirm your payment.
Please note that adding additional clients in the Avetta system may increase your annual membership cost. Any increase will be generated and charged via future invoices.
Step 5 > David Jones Prequalification
Select the Network button in the left-hand menu and get started on the prequalification requirements for David Jones. These may include, but not be limited to:
- Company information and locations
- Safety information
- Subcontractor utilisation
- Insurances
- Licences
Insurances and licenses will be verified by the Avetta team, who will reach out should any corrections be required.
Step 6 > Manual Audit / SMS Review (if required)
Depending on the work your organisation performs (as identified in Step 3), you may be required to complete a SMS review (Manual Audit), which is an independent desktop audit of your Work Health and Safety documents by a qualified WHS professional. The documents you’ll be asked to provide may include, but are not limited to:
- WHS Policy
- Safety Management System
- Safe Work Method Statements/JSA/Safe Work Procedures
- Risk Register
- Training Matrices/Training Needs Analysis
Once complete, select Submit in the top-right corner.
Your manual audit assessment questions and submitted documents will be audited within ten business days of submission. If corrective actions are required for you to meet compliance, you’ll receive an email from our auditors.
You must complete all prequalification requirements for David Jones before your company will be considered compliant.
To reach full compliance to work for David Jones, you must next register your workers.
STAGE 2: WORKER REGISTRATION & INDUCTION BOOKINGS (CLICK TO EXPAND) +
Step 1 > Login to manage workers
From the Connect system, select the Workers tile in the left-hand menu, then select Pegasus Workforce.
If you don’t immediately see the David Jones tile, click on the Add or Remove Portals and select the David Jones tile.
Step 2 > Add workers
Select Manage Roles and then Add New Employee to enter each worker’s details. Use each worker’s personal email address and mobile number, as they will receive important emails regarding expiring competencies and additional tools access.
If your worker already exists, simply click on their profile.
To watch a video showing how to add workers, apply roles and review training, click here.
Step 3 > Select Roles and book training
Select the role(s) that best suit the type of work your worker will be performing for David Jones. Pass through the Course Selector to acknowledge the workers induction requirements and select Submit.
Your role selection will determine the inductions your worker will need to complete.
Step 4 > Pay for registration and training
Worker registration costs $15 + GST per person which includes the management of roles and training, digital access card and first year’s subscription.
Step 5 > Issuance of the Workforce Mobile App
Your worker will be automatically invited to join the Workforce Mobile Application (this may take up to 24 hours after verification). The invitation will be sent via email from Avetta to the email address recorded against the worker’s profile.
The Workforce Mobile Application will contain their digital access card which they must use to gain access to David Jones sites. Workers can also complete their online induction via the app.
For more information regarding the Workforce Mobile App, click here.
Step 6 > Validation of Roles
The role(s) you have selected will appear on your workers profile in a ‘Working Towards’ state. Once you worker successfully completes their induction(s), the status of the role(s) will automatically update too ‘Complete’.
You will be notified via email if anything needs further clarification. Should your worker application be returned, you can view and action rejected applications via your HOME screen > Pending Actions > Returned Applications.
Renewals
For renewing documents in both the Company Prequalification portal or the Supplier (worker) Portal, this video will step you through the process.
It’s important that you keep your company and worker’s details up to date. You’ll be emailed if any documents are expiring so you can update them in the system.
